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Built for publishers, podcast networks, agencies, and creators

AI for the people who actually have to ship the content.

Digital publishers, podcast networks, agencies, creators. We build the editorial, audience, and ad-ops workflows that let you stop being the bottleneck.

Pick your role and see the workflows.Book a free strategy call

30+ named workflow automations across publishing, podcast networks, agencies, and creator businesses

Built for the firms inside Media & Entertainment

Pick the firm shape closest to yours

Each card opens a playbook built for a firm shaped like yours, with real workflows and a number on the outcome.

Digital Publisher / News / Magazine

Online publication with editorial team + advertising + audience subscription. Editorial production + ad operations + audience engagement + rights is the operational stack.

$200-600k/yr in capacity + subscriber engagement at a mid-market publisher.

Podcast Network / Audio Publisher

Podcast network or audio publisher with 5-100 shows. Production + distribution + sponsor sales + host communication + analytics is the operational stack.

$400k-$1M/yr in growth + capacity at a 30-show network.

Marketing / Creative / Video Agency

Marketing agency, creative shop, video production, or growth marketing firm, $1-50M. Client work + new business + project + people utilization is the operational stack.

$400-900k/yr in capacity + retention at a $5-15M agency.

Independent Creator / Talent / Influencer Business

Independent creator (YouTube, podcast, newsletter, social) running a business of $200k-$10M. Content + sponsor + community + product + ops is everything.

$200-700k/yr in growth + capacity at a mid-tier creator business.

What you're actually dealing with

The work that's eating your team

You know what's broken. Here are the parts the system can run without you.

Content production is bottlenecked by post-production

Episodes/articles ship; clips/assets/SEO/social lag for days. AI auto-generates instantly.

Sponsor relationships are inconsistent + slow

Sponsor inquiries get missed; reporting comes late. AI auto-resolves + reports continuously.

Editorial calendars + commitments are spreadsheet-driven

What's due, what's published, what's in flight. AI surfaces continuously.

Image/audio/video rights + clearance is inconsistent

Rights mistakes are expensive. AI tracks every asset's clearance + license terms.

Audience engagement at scale isn't possible manually

Comments, fan emails, community moderation. AI triages so humans focus on real engagement.

Agency utilization + scope creep visibility is lagging

Burn happens before anyone notices. AI flags weekly.

26 named workflows · 6 groups

What we run for media & entertainment teams

Named workflows, not categories. Expand a group to see exactly what each one does and where it slots into your stack.

Editorial + content production support

6 workflows

Compress post-production. Lift output.

Editorial brief + draft assistant
Live
Drafts editorial briefs + first-draft assistance for routine reporting (earnings, product launches, etc.).
BrainEditor request
SEO + social meta generator
Live
Auto-generates SEO title + meta description + social copy + Twitter card + LinkedIn copy for every published piece.
BrainArticle published
Episode show notes + transcript generator
Live
Generates show notes + chapters + transcript + key quotes from episode audio.
EyesBrainEpisode published
Host scheduling + content coordinator
Ready on engagement
Coordinates host and guest availability, recording blocks, and episode deadlines across every show on the network, chasing confirmations without a producer doing it by hand.
BrainHandsBooking request
Episode clip + social asset auto-creator
Live
Identifies highest-engagement moments + generates audio clips + captioned video + social copy.
EyesBrainEpisode published
Newsletter assembly + segmentation
Live
Drafts newsletter narrative + selects featured pieces + writes subject lines + segments audiences.
BrainMemoryNewsletter cycle

Rights + clearance + licensing

3 workflows

Track every asset's licensing terms.

Image rights + clearance tracker
Live
Tracks every image's source, license terms, expiration, allowed uses. Flags risk before publication.
BrainMemoryImage used
Audio + music licensing tracker
Live
Tracks audio + music licenses + sync rights + expiration; flags risk before publication.
BrainMemoryAudio used
Talent release + permission tracker
Live
Tracks talent releases + permissions + interview consent forms.
BrainMemoryTalent appearance

Sponsor + advertising operations

4 workflows

Faster sponsor cycles. Better reporting.

Sponsor brief + ad copy drafter
Live
Drafts sponsor briefs + ad copy per show/property/episode based on prior performance + brand voice.
BrainMemorySponsor briefed
Sponsor performance report assembler
Live
Assembles per-sponsor monthly performance reports (impressions, engagement, conversions, audience).
BrainMemoryMonthly cycle
Inbound sponsor inquiry intake
Live
Inbound sponsor inquiries qualified + categorized + routed with rate-card suggestion.
BrainMemorySponsor inquiry
Ad campaign pacing + delivery monitor
Live
Monitors ad campaign delivery vs commitment; surfaces under-delivery for makegoods.
NervousBrainDaily cycle

Audience + community engagement

4 workflows

Triage at scale.

Comment moderation triage
Live
Triages comments (spam, abusive, valuable engagement, question, feedback); surfaces high-value to editor.
BrainComment posted
Inbound email triage + auto-routing
Live
Triages inbound email by category (sponsor, fan, press, business, legal); drafts on-brand responses where appropriate.
BrainEmail received
Community moderation + fan engagement
Live
Discord/Slack/community comments triaged; routine welcomes + fan engagement automated.
BrainCommunity message
Audience churn + win-back automation
Live
Identifies subscribers/listeners showing churn signals; surfaces personalized win-back campaign.
BrainMemoryEngagement drop signal

Agency operations

6 workflows

Pitches faster. Status auto-drafted. Utilization visible.

New business pitch + proposal drafter
Live
Drafts pitch decks + proposals from prior similar work + RFP requirements + brand voice.
BrainMemoryRFP / opportunity
Brand voice writing assistant
Ready on engagement
Drafts in each client's documented brand voice from their approved examples and guidelines, so a junior writer starts from something on-brand instead of a blank page.
BrainMemoryDraft requested
Weekly project status drafter
Live
Drafts weekly client status from time entries + project notes + Slack + recent deliverables.
BrainMemoryWeekly cycle
Utilization + scope creep monitor
Live
Weekly utilization + scope creep + WIP/AR analysis; flags concerning projects to leadership.
BrainMemoryWeekly cycle
Client review + asset versioning tracker
Live
Tracks asset versions + client feedback rounds + approval status; surfaces stalled assets.
BrainMemoryAsset uploaded
Account team account-plan drafter
Live
Drafts per-account quarterly account plans from project history + client communications + industry context.
BrainMemoryQuarterly cycle

Creator-specific business ops

3 workflows

Reduce admin so creator stays creating.

Content ideation + platform draft assistant
Live
Suggests content ideas per platform + drafts initial outlines based on trending + audience interest + creator's voice.
BrainMemoryCreator request
Product/merch customer service responder
Live
Auto-responds to product + merch customer service inquiries (status, shipping, sizing, returns).
BrainMemoryCustomer inquiry
Quarterly tax + business reporting drafter
Live
Drafts quarterly tax + business reporting from sponsor + product + platform revenue + expenses.
BrainMemoryQuarterly cycle

Phased rollout

What the first 6 months look like

We ship in phases, each with a measurable success criterion before the next phase begins.

Weeks 1-4

Foundation: production support + email

SEO + social meta generator live
Episode show notes + transcript generator live (podcast)
Inbound email triage + auto-routing live

By end of Phase 1, post-production for routine pieces drops 60%+ and inbox overwhelm reduced materially.

Weeks 5-12

Distribution + sponsor ops

Episode clip + social asset auto-creator live (podcast)
Newsletter assembly + segmentation live (publisher)
Sponsor performance report assembler live

By end of Phase 2, distribution scales without editor headcount and sponsor cycles compress 50%+.

Weeks 13-20

Audience engagement + rights + agency ops

Comment moderation triage live
Image rights + clearance tracker live
Audience churn + win-back automation live

By end of Phase 3, audience engagement at scale is sustainable and rights/clearance becomes a system, not a memory.

Weeks 21-26

New business + creator ops

New business pitch + proposal drafter live (agency)
Utilization + scope creep monitor live (agency)
Content ideation + platform draft assistant live (creator)

By end of Phase 4, business development + creator ops automation removes the admin tax that competes with creative output.

Compliance & governance

What the AI is allowed to do, and what it isn't

Media governance balances creative judgment + speed + legal risk. AI handles production support + triage; humans approve every editorial + sponsor + legal decision.

Copyright + DMCA

Image/audio/video reuse must be properly licensed. DMCA takedowns + counter-notices have legal force.

Image + audio + video clearance tracking
License terms + expiration tracking
DMCA process workflow

Boundary: AI tracks and flags; legal/editor approves any uncertain use.

FTC sponsor disclosure rules

Sponsor partnerships must be properly disclosed. FTC guides apply to creators + publishers + influencers.

Sponsor disclosure language standardization
Disclosure placement requirements per platform
Disclosure compliance audit

GDPR / CCPA + audience data privacy

Audience data subject to GDPR + CCPA + state laws.

Subscriber data handling per privacy laws
Right to deletion + access workflow
Cookie + tracking consent

PII in editorial + interview content

Editorial content involving real people requires consent + accuracy + sometimes legal review.

Talent release + interview consent tracking
PII auto-flagging in pre-publication
Legal review queue

Platform terms + community guidelines

YouTube, Instagram, TikTok, etc. terms must be respected. Violations risk demonetization or deplatforming.

Content compliance check pre-post
Terms change monitoring
Demonetization risk flagging

4 actions: AI2 actions: AI with human approval3 actions: Human only

Where to start

Pick one. Run it for a quarter. Prove it.

Real, measurable pilots with explicit success criteria, so the answer at the end is "yes, kept" or "no, scrapped", not "maybe."

60 days pilot

Episode clip pilot (podcast)

Auto-generate clips for one show for 60 days.

Success criteria

·Asset volume +200%+
·Episode discovery +30%+
·Editor time on clips -80%+

60 days pilot

Newsletter pilot (publisher)

Run newsletter assembler for 60 days.

Success criteria

·Prep time -75%+
·Open rate +10%+
·Click rate +15%+

60 days pilot

Email triage pilot (creator)

Run inbound email triage for 60 days.

Success criteria

·Inbox time -60%+
·Sponsor inquiry response time -90%+
·Sponsor conversion +30%+

We extend your stack, we don't replace it

Your systems of record stay. We plug into them and become the connective tissue between the tools you already pay for.

WordPress / Ghost / Substack / Custom CMSAPI

Megaphone / Acast / Spreaker / Podtrac / Chartable (podcast)API

Asana / Monday / Notion / Workamajig (agency project management)API

Mailchimp / Klaviyo / SendGrid / ConvertKit (newsletter)API

Adobe Creative Cloud / Frame.io / Wipster (creative + video)API

Convertkit / Beehiiv / Patreon / Substack / Stripe (creator monetization)API

Get my media operation's automation map

Tell us your business type (publisher / podcast / agency / creator), scale, and the workflow that costs the most creative time. We'll come back with a written map of which 5-7 automations matter first and what the first 90 days would change.